How to Use

Application Process

Reception date

Reservations for this year

Overnight stays
  • Applications are accepted on a rolling basis. The deadline is 3:00 PM, 14 days before the start of use.
  • For groups of fewer than 10 people, small groups, or families, applications are accepted from one month to 7 days before the start date (until 3:00 PM).
Day use
  • Applications are accepted from 10:00 AM one month before the start date until 5:00 PM the day before use.
  • For plans that include restaurant meals, reservations must be made by 3:00 PM, 5 days in advance.
  • Activity schedules prioritize youth groups. Even after submitting an application, general groups may be asked to adjust their schedule.

Reservations for the following fiscal year

Advance reservations
  • Priority is given to schools, youth groups, and organizations involved in youth education.
  • Information about advance reservations will be posted on our website from mid-July of the previous year.
  • Please read the instructions carefully and submit your request through the online form.
  • If requested dates overlap, the Chuo Youth Friendship Center will coordinate schedules based on the purpose of use, target participants, group size, and length of stay. The results of the coordination will be announced by late November.
General reservations
  • Applications are accepted on a rolling basis starting December 1 of the previous year.

Closed days

  • Year-end and New Year holidays (December 28–January 4)
  • Days designated for facility and equipment inspections or maintenance
  • Other days deemed necessary by the director (including closures due to natural disasters or unavoidable circumstances)
*Closed days for FY2025(Japanese only)

How to apply

Up to 2 months in advance

1. Submit your application

  • After checking the “Availability” page, apply by phone, online application form, email, or at the reception desk.
  • Please apply with your finalized schedule. (Tentative reservations are not accepted)
  • Reception hours are 10:00 AM – 5:00 PM
  • When applying, you will be asked to provide the following information.
    1. Group name
    2. Group overview (purpose of establishment, activities, etc.)
    3. Purpose of use
    4. Dates of use
    5. Expected number of participants (male/female breakdown, leaders and participants, age range)
    6. Name of primary contact
    7. Contact details (address, phone number, fax number, email address)
    8. Main activities planned
    9. Preferred activity locations
  • About the “Application Form”
    • The Application Form is used to submit your request for facility use.
      Please note that submitting the form does not confirm your reservation.
    • After you complete the Application Form, a staff member from the Friendship Center will contact you by phone to confirm the details, and your reservation will be finalized once confirmation is completed. Please be aware that, depending on availability of accommodations and activity spaces, we may not be able to accept your request.
    • If you do not hear from our staff within three days after submitting your application, we apologize for the inconvenience, but please contact us by phone to confirm.
    • Applications for groups of fewer than 10 people or families are accepted starting one month before the date of use.
      Applications submitted outside this acceptance period will not be processed, so please check your preferred dates carefully.
    • If you have read and agree to the above, please click the “Application Form” button to proceed.
    Application Form

    *When submitting by fax, please call to confirm receipt.

2. Document submission (2 months in advance)

  • Please submit the following documents by fax, email, or mail. (When submitting by email, enter your group name in the subject line)
  • The required forms can be downloaded from the “Application Form & Documents” page. (Printed copies can also be mailed upon request)
    1. Application Form
    2. Schedule (Training Plan)
    3. Meal and Linen Request Form
    4. Participant List (may be brought on the first day of using the facility)
    5. Instructor Request Form (if required)
    6. Food Allergy Questionnaire (if required)
Up to 1 month in advance

3. Approval of use

Your reservation will be formally confirmed upon issuance of the “Letter of Approval” by the Friendship Center.

4. Facility tour/ pre-use meeting (upon request)

Staff members from the Friendship Center will personally assist with facility tours and program consultations. If you would like to arrange one, please make a reservation in advance.

Main services

  • General consultation about facility use
    • Facility tour
    • Instructions on how to use the facilities
  • Program consultation
    • Consultation on program planning
    • Explanation of activity programs
    • Program consultation and facility tour sessions

Information to confirm when placing a reservation

  • Preferred date and time
  • Number of participants
  • Details of the meeting

5. Schedule coordination

Based on the documents you submit and the details discussed during the pre-use meeting, we will coordinate the schedule with the group leader by phone or other means.
If your requested activity locations or programs overlap with other groups, or if your plan does not align with the facility’s objectives or the standard daily schedule, we may ask you to revise or adjust your plan.

*As a general rule, priority is given to groups that submit their documents by the deadline.

*If an application is received after schedules have been finalized, previously confirmed schedules for other groups cannot be changed.

6. Final confirmation of schedule (1 month in advance)

Around one month before your start date, your official activity schedule and accommodation assignments will be finalized. These details will be emailed to the group leader together with the “Letter of Approval.”
As this contains important information, please review all details carefully to ensure accuracy.

Documents sent by email

  • Letter of Approval
  • Group schedule
  • Accommodation assignment list
  • Other documents related to facility use
Until the day of use

7. Changes or cancellations

If you need to cancel or make changes, please contact us as soon as possible.

For changes to number of participants or activity details / cancellation or changes to dates

National Chuo Youth Friendship Center – Program Operations Office
TEL: 0550-89-2020 (Reception hours: 8:30 AM – 5:15 PM)
FAX: 0550-89-2025 (Available 24 hours)

For changes related to meals, linens, or food allergies

“Restaurant Fuji no Sato” (operated by Compass Group Japan Inc.)
TEL: 0550-89-1926 (Reception hours: 8:30 AM – 5:30 PM)
FAX: 0550-89-1990 (Available 24 hours)
  • *New restaurant meal orders are accepted until 3:00 PM, five days before the start date.
  • *Changes to the number of restaurant meals (increases or decreases) are accepted until 3:00 PM the day before the start date.
  • *Please note in advance that for restaurant meals, if the number of meals is reduced by more than 20 people within one week of the activity start date, a cancellation fee of 30% of the original order will be charged.
  • *New outdoor cooking orders, as well as changes to quantities (increases or decreases), are accepted until 3:00 PM, seven days before the start date.
  • *New boxed meal orders are accepted until 3:00 PM, three days before the start date.
  • *Changes to the number of boxed meals (increases or decreases) are accepted until 12:00 PM, two days before the start date.
  • *During your stay, changes to meal quantities are accepted for restaurant meals only, and must be made during business hours at least one meal in advance.
    (Example: Changes to the same day’s dinner must be made during lunch service hours.)
  • *If the number of meals is reduced after the deadlines listed above, you will generally be charged based on the original order quantity.
    (For details, please contact Restaurant “Fuji no Sato.”)

8. Arrival

For details about the schedule and procedures on the day of use, please refer to the “User Guidebook” page.